Statement of Qualifications (SOQ): Pre-Referendum and Construction Manager at Risk From: Vinton-Shellsburg Community Schools

Project: District Master Plan Release Date: September 25, 2023

Vinton-Shellsburg Community schools is soliciting statements of qualification (SOQ) for Construction Manager at Risk (CMaR) services to provide construction services to study the options and costs associated with addressing facility needs throughout the district, concluding with supervision/construction services to implement the approved project scope. The request invites qualified firms to submit an SOQ for accomplishment of the items of work described below under the Project Description and Scope of Work.

After evaluation of the SOQ, the district will release a Request for Proposals (RFP) to qualified firms. After the District selects the successful proposer, the district will a contract with the successful proposer.

Proposal Timeline

Notice of Intent to engage CMaR – Monday, September 25, 2023

Statement of Qualifications Release – Monday, October 9, 2023

SOQ Responses Due – Monday, October 24, 2023 3:00 pm

Request for Proposal – Monday, October 30, 2023

RFP Due – Monday, Nov 13, 2023 3:00 pm

Owner Contact and Due Date

Please submit an electronic PDF copy on a flash drive or by email Monday, November 13, 2023 3:00 pm.

Contact: Superintendent, Kyle Koeppen at kyle.koeppen@vscsd.org

SOQ responses that are incomplete or are received after Monday, October 24, 2023 3:00 pm will not be considered and will be returned unopened.

District representative will open and read aloud the names of the firms who submit Statements of Qualification. The District reserves the right to waive any deficiencies in any SOQ responses and to decide which firms are qualified to submit a proposal in the best interest of the District. Please direct all questions to Superintendent, Kyle Koeppen, kyle.koeppen@vscsd.org or 319.436.5685.

Description of Project

The district invites you to submit your firm’s qualifications for provide Construction Management at Risk (CMaR) services to support the following district activities:

1. Pricing, phasing and constructability reviews for District-wide Master Planning
2. Strategy and support for public bond referendum process
3. Pre-construction pending a successful referendum
4. Construction Manager of approved scope of work

The Vinton-Shellsburg School District serves approximately 1,500 PreK through 12 students in three school buildings.

The district will engage an architectural team to perform a comprehensive facilities study of all facilities within the District and create a long-range facilities master plan. Together the CMaR and architect will be charge with identifying priorities, deficiencies and opportunities for building improvements and upgrades; including not limited to accessibility, modern learning environments, energy efficiency measures and mechanical/electrical/plumbing (MEP) upgrades needed. The district’s board of education and design team are reviewing a sequence of phased projects.

To provide the District with timely and appropriate information related to the preliminary solutions, engaging the services of a qualified construction management team is desired. The district is seeking responses from firms that specialize in pre-referendum planning, referendum support, pre-construction and construction of PreK to 12 education facilities.

PLEASE NOTE – No final decisions have been made about facilities projects, their size scope or referendum.

Objectives and Expectations

The purpose of this request is to obtain statements of qualifications from construction management firms. The School Board has charged the district’s leadership team with a district- wide long-range facilities planning. It is expected that the construction manager will play an integral role in this effort.

The CM will work with an architect to provide input and analysis on total project cost, sequencing, and constructability. The selected Construction Management firm should be prepared to guide the District’s bond strategy and communications.

At this point, the Board has not finalized a facilities referendum scope & cost. However, the Board is working towards a November 2024 referendum.

QUALIFICATION STATEMENT REQUIREMENTS

Response Format

• Statements of qualifications shall be provided in a letter size (8 1/2″ x 11″) with sections addressing the specific elements below.

Section 1.0 – Company Description (10 points)

A. Firm — Identify the firm’s name and the address of its principal office and branch of offices that would be responsible for the proposed projects.

B. Volume – Estimated volume of completed construction projects in the last 3 years in the PreK-12 education market.

Section 2.0 – Proposed Project Team (10 points)

A. List specific personnel proposed for the project Provide narrative or organizational chart to indicate the project assignment, role, or area of responsibility of each individual.

B. For each team member, list relevant project experience and

C. Indicate which team member in the main point of contact during the various project

Section 3.0 – Similar Project Experience (20 points)

A. Specific Project List — Provide the following information for a minimum of five PreK-12 educational construction projects completed and are the most similar to the proposed Include your past experience with our District, if any.

Include the following information to the extent possible:

1. Building name and
2. Building Owner, contact name and telephone
3. Scope of service performed on the project, including any pre-referendum
4. List final project cost.
5. Construction duration and date of completion.
6. Indicate what percentage of the work was accomplished with your own forces and in what trades. Note that retention of all trades will follow requirements for public bidding. However, self-performance is allowable under the new legislation.

B. Evaluation will heavily consider how similar example projects are to the type, size, andprocess of the District’s project.

C.Scoring will favor more recent project

Section 4.0 – Bond Issuance and Referendum Assistance (10 points)

A. Discuss your firms approach to referendum

B. How is the community engaged throughout the referendum planning process?

C. Share examples of previous branding or pre-referendum deliverables your firm has

Section 5.0 – Proposed Delivery Method & Management Process (10 points)

A. How will your firm ensure that the projects will remain within the project budget while maintaining the design goals for the project?

B. What area of work does your firm self-perform? Explain the benefits to the How do you ensure self-performed work is cost competitive?

C. How will your firm approach quality control of the subcontractor’s workmanship?

D. How will your firm communicate with the owner during the process?

E. How will your firm ensure that the projects will remain on

Section 6.0 – Safety Program (10 points)

A. Provide a brief description of your firms safety program and how you approach a project at a school district.

B. How does your firm ensure the safety of the building occupants around an active construction site?

Section 7.0 – References

A. Provide at least five references including contact information for whom comparable work as been performed.

Evaluation Criteria

The responses will be opened publicly at Monday, October 24, 2023 3:00 pm and the submitting firm names will be read aloud. Submissions will be reviewed and evaluation will be completed within 45 days of the date the District opens the SOQ responses. Qualification statements will be evaluated based on point values associated with the above sections during the SOQ process. These same scores will be carried forward into the evaluation of subsequent RFP responses. Average score for each category will be five (5) points. Higher or reduced scores are based on how well the information submitted relates to the Districts project and section descriptions.

Following evaluation, the district will notify all respondents of the results. Qualified firms will be asked to submit a proposal for the Project, which will include its qualifications and proposed fees.

Responding firms will bear all costs for preparation & delivery of this RFQ. The District reserves certain rights, including, but not limited to, the following:

1. Cancel the entire Request for Qualifications
2. Reject all proposals
3. Cancel the entire Request for Qualifications process and restart with modified criteria
4. Remedy technical errors in the RFQ process
5. Appoint evaluation committees to review qualifications and proposals
6. Seek assistance of outside technical experts in evaluation
7. Issue subsequent requests for proposals
8. Waive informalities and irregularities in the RFQ or subsequent RFP process

This SOQ shall not, in any manner, be construed to be an obligation on the District to enter into a contract or result in any claim for reimbursement of cost for any effort expended in responding to the SOQ or in anticipation of any contract.

END

Vinton-Shellsburg Community School District is pleased to invite companies to submit a proposal for providing childcare services at Shellsburg and Tilford elementary schools. We are committed to ensuring the well-being of our students and their families, and we believe that high-quality child care is essential to support our community’s needs.

Introduction:

Vinton-Shellsburg Community School District operates elementary buildings in the towns of Shellsburg and Vinton. Tilford elementary, which is in the town of Vinton, serves approximately 562 students in grades pre Kindergarten through 4th grade, Shellsburg elementary serves approximately 267 students in grades pre kindergarten through 5th grade. We are seeking a reputable and experienced childcare provider to offer on-site childcare services to our students before and after school hours, as well as during school holidays and breaks, along with wrap-around services for 3 year old and 4 year old preschool students.

Scope of Work:

The selected childcare provider shall be responsible for the following:

a. Supervision and care of students during designated hours.

b. Planning and implementing age-appropriate activities.

c. Ensuring the safety and well-being of all children in care.

d. Providing a healthy snack and assisting with homework.

e. Maintaining accurate attendance records.

f. Coordinating with [School Name] staff and parents as needed.

Proposal Submission:

Please submit your proposal by November 10th, 2023 3:00 pm in electronic format to Kyle Koeppen, Superintendent (kyle.koeppen@vscsd.org). Late proposals will not be accepted.

Evaluation Criteria:

Proposals will be evaluated based on the following criteria:

a. Experience and qualifications in providing childcare services.

b. Proposed program structure, including activities and curriculum.

c. Staff qualifications and background checks.

d. Health and safety protocols.

e. Pricing and cost-effectiveness.

f. References and track record.

Site Visit:

We invite all interested companies to attend a site visit at the schools. This site visit may be coordinated with Superintendent Koeppen, please call (319-436-5685 or email: kyle.koeppen@vscsd.org) to set-up a site visit. This visit will provide an opportunity to tour the facilities and ask any questions.

Contract Period:

The contract term is anticipated to begin on May 28, 2024 and continue for a duration of three years, with an option for renewal based on performance.

We look forward to receiving your proposal by the specified deadline. If you have any questions or require clarification, please contact Kyle Koeppen at kyle.koeppen@vscsd.org or 319-436-5685.

Thank you for your interest in partnering with Vinton-Shellsburg CSD to provide childcare services to our students. We value your commitment to supporting our community’s educational needs.

Sincerely,

Kyle Koeppen

Superintendent

Vinton-Shellsburg CSD